What is a service you host you never knew you needed?

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I found the UI to be horrendous, and managing tags was very painful. During the time I was paying for the cloud-service, there wasn't any noticable development of the web-app, so I stopped using it. Mind you, this was pre-pandemic and things might have changed since then.

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How do you get around the requirement to run the official app somewhere?

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Those are certainly valid points. But do I want to care about that? Honest question... Discord also doesn't care about my privacy. Or making the internet a better place. So I think -in turn- I feel quite alright to ignore whatever client they like me to use.

What's with the "taxing for large and active Discord servers"? Does it lead to issues if I'm not using their Electron app or website? I can't imagine where this additional strain on their servers would come from?! I run my own homeserver, by the way. So I shouldn't weigh down on anyone else's server...

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Sure,

I used TTecks helper script to install paperless as an LXC. I then use proxmox's inbuilt back up schedule to grab snapshots of that LXC, and others usually I keep 1 "nightly"and 1 "monthly" right now.

Syncthing, another LXC, thank you tteck, has access to the back up folder. It is synced with a RPi 4 pulling double duty as my redundant DNS all installed using Docker. The pi 4 install is synced with my proxmox host and an off-site box, through tailscale at my parent's house.

There are better systems, like Borg and what not but this one is mine.

I have an "important" share on a my NAS that is also synced 3-2-1. It would be better if Paperless saved to my NAS directly, then I'd only have 3 copies. Right now I have 6: 1 nightly and 1 monthly spread across 3 machines, not counting RAID because the "b" in "RAID" stands for back up.

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WhatsApp disconnects you if you don't open the official app every 14 days or so. So you definitely need it. I run it on an old tablet. It's supposed to run in a virtual machine (running Android) as well.

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I think I'd be fine with that. I'm using lots of Free Software projects, have Linux on my computers, wifi router, use random projects and Fediverse platforms ... So far every time one of my passwords got leaked it was some breach of a proprietary platform (last.fm, Facebook, ...) while the Free Software has served me very well.

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It stores the documents in the form they were imported in a folder called '/originals/', with the contents sorted according to the rules you set in paperless. You can back that up however you'd like.

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Sure,

I used TTecks helper script to install paperless as an LXC. I then use proxmox's inbuilt back up schedule to grab snapshots of that LXC, and others, I usually keep 1 "nightly"and 1 "monthly" right now.

Syncthing, another LXC thank you tteck, has access to the back up folder. It is synced with a RPi 4 pulling double duty as my redundant DNS all installed using Docker. The pi 4 install is synced with my proxmox host and an off-site box, through tailscale at my parent's house.

There are better systems, like Borg and what not, but this one is mine.

I have an "important" share on a my NAS that is also synced 3-2-1. It would be better if Paperless saved to my NAS directly, then I'd only have 3 copies. Right now I have 6: 1 nightly and 1 monthly spread across 3 machines, not counting RAID because the "b" in "RAID" stands for back up.

My oh shit plan: grab a back up file. Rebuild the lxc from that snapshot. Access my pdfs.

I keep once in a lifetime stuff: birth certificate, paper counter part to my driver's license, etc. They're still backed up. But, for day-day communications that I'm supposed to keep: 5 years financials and the like, tennant agreements etc. My old filing system was "throw them in a box, if I remembered and find them never. Or, try not delete the email they're attached to". Now I have a glimmer of a hope

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Another alternative: https://pushover.net

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I've used an old phone just for this task...

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Immich is fantastic. Yes.

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So paperless works as a service that ties into your storage. I point mine at an NFS share on my Synology and just backup that share. The documents are all stored as PDFs still so worst case I still have “dumb” copies without all the tagging available if my paperless instance goes offline for some reason.

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Is there a way to share groups of files at once? For example I currently share tax files with my accountant using seafile so right now I scan everything and just drop it into a folder. I would love to use paperless but being able to share folder that can be downloaded all at once is a critical workflow for me.

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Definitely firewall things. Do you connect your personal phone to your work's Wi-Fi? I would really not.

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Unpopular opinion from what I've seen in this forum, but for me it is Nextcloud followed by Jellyfin.

I use Nextcloud setup fory whole family, about a dozen all together. I even sprang for the DavX5 plugin for several people so we can share calendars and contacts as well as files and notes. We backup photos from our phones using the Nextcloud app. Several of us use it as a backend for KeePass.

We use Jellyfin for streaming; movies, tv, music videos and music. It is the backend storage and library organizer for four Kodi boxes, five browsers, several phones and tablets and a couple of Roku's. It works like a champ, even with the occasional library re-sync.

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Is this accessible outside your own home network, or is it restricted to local?

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I do not know. I don't believe you can provide a share link for a whole tag, just individual documents. I'm not seeing an obvious way of exporting a tag either.

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Something a lot of people miss with paperless is its automatic import options.

There is a folder called 'consume' that you can place files in and paperless will import them just like you'd uploaded them manually.
Combined with tools like FolderSync or SyncThing you can have files on all sorts of devices automatically upload to paperless.

Sitting down to use the flatbed scanner is a hassle, so I use GoogleLens to take multiple photos of a document, save them as a single pdf, then FolderSync moves them to my server automatically where paperless imports them.

Along side this; Paperless has an smtp mail importer. You can add your email accounts and paperless will automatically import new emails based on whatever criteria you specify. Imported mail will then be flagged, moved, or outright deleted from the mail server.

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The way you would do this with paperless is to create a user in paperless for your accountant to login to.

You would then grant that user permission to view/edit either: a tag, a storage path, a document type, a correspondent, or just individual documents. (or any/all of the above).

When it comes to providing external share links that anyone can use; you can only share single files at a time in paperless. If that's what you're looking for, I'd recommend FileBrowser. You can create a permanent share link that allows anyone that views it to view the contents of a folder and download each file or the whole collection as a .zip. You can even add a password to view the page if you like.

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No I'm trying to use it with my work phone. I can't connect my personal phone to the work wifi since it needs a certificate (802.1x) but there's a separate guest network I can use if needed.

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What is a service you host you never knew you needed?